PROGRAMMING EVENTS
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Automatronix contains a fully programmable event scheduler. The operator can program events during playing. Each event can contain up to 15 separate and distinct files that will play consecutively. Each event must contain a START TIME and START DATE, and at least a single FILE ENTRY to play. All other functions are optional and affect how the event is run. Once an event is scheduled, and activated by the EVENTS ON check mark is selected on the MAIN MENU, and the MODE is one of the AUTO MODE's, it will run at the programmed time and date specified. Events can be set to run a multiple of times, dates, hourly ranges, etc. so that maximum flexibility can be obtained. Once an event is SAVED into the database, it can be DELETED or MODIFIED.



ACTIVATION


 

From the MAIN SCREEN, click the green VIEW EVENTS button. It will open the above screen. Initially (when no events have been created) the screen will be blank. Any events already in the database can be sorted by date or time format by clicking on the corresponding buttons labeled TIME and DATE. To add an event, click on the ADD button, and the screen below will appear.

The Event View screen displays the event number, START DATE, START TIME, and optionally the STOP DATE and STOP TIME.
The screen also shows the day(s) that each event runs, starting from Sunday each week. The numbers will be either yes (1) or no (0) for each corresponding day. So, if the display shows 0100100. then the event will run Mondays and Thursdays.

The screen also shows any comments from each event. Comments are useful in this screen to easily identity them

Already scheduled events will appear as above, and double-clicking on an event will also bring up the event details as in the screen below. In that way, the operator can view, modify, or delete the event.

You can also right-click on any event and the EVENTS checkbox is NOT selected, you can manually load the event to the Main Screen event window.





DATABASE FORMAT

Automatronix utilizes the *.MDB format (Microsoft Access 97) to store all events in the 'Events.mdb' database file. For further information on the database format and file structure specifics, see the Technical Support Section .



MAIN MODE FUNCTIONS

 Each event regardless of date, time, and file types must fall into one of the following categories:

IMMEDIATE- This type of event will play at the exact START TIME, and will fade-out the song approx. 5 seconds before the event's START TIME, as if a segue occurred between the end of the song and start of the event. Event loads 10 seconds prior to scheduled start time.

APPROXIMATE- This type of event will play as close as possible to the scheduled START TIME. It will not automatically fade-out whatever song is playing, rather it will simply segue into the scheduled event at the end of the song. Event loads 30 seconds prior to scheduled start time.


ADDITIONAL OPTIONS

ONE-TIME-This type of event is a single, one-time function, i.e., it will only play once.

HOURLY- This type of event will play each hour, and exactly 60 minutes from the scheduled START TIME of the programmed event, until the STOP DATE or STOP TIME is reached.

DAYS OF THE WEEK- Any combination of days of the week can be set for each event.

STOP TIME- Sets the time the event will no longer run after (Must be later than the START TIME). It does NOT need to be set unless you want to day-part an event (when the event only plays up until the specified STOP TIME).

STOP DATE- Sets the date the event will no longer run (Must be later than the START DATE). Once set, the event will NEVER run after this date.

NOTE: if you click on the YEAR box of the start date or stop date, a pop-up calendar will appear, allowing the user to rapidly enter the date fields. Clicking on the YEAR box again will hide the calendar.



PROGRAMMING EXAMPLES

Note- For all events, a START TIME and START DATE MUST be specified.

1- Single Event- A ONE TIME event that will only run at the date and time specified.
2- Immediate Event- An event that runs at the exact time specified.
3- Approximate Event- An event that runs close to the START TIME. Soft breaks, commercials
that don't run into a specific window, etc.
4- Day Event, Daily, Hourly- An event that runs only a portion of each day, on each hour
specified. Day-Part images, promos, or show specific jingles, etc.
5- 3 days per week, immediately- An IMMEDIATE event that occurs 3 days each week,
immediately when specified by the START TIME. Custom commercial or special event.
6- Weekend, approximate hourly- Occurs only on weekends, every hour, at an approximate time.
An example would be a special break for weekend activities, etc.



EVENT SCREEN CONTROLS
 

START TIME/DATE (REQUIRED ENTRY)- Fields for START TIME and START DATE. Automatronix will check validity of these entries.

STOP TIME/DATE (OPTIONAL)- Sets the STOP TIME and STOP DATE. NOTE- you can set a STOP TIME for an event that you want to only play for a portion of the day. You can also set a STOP DATE for a specific event that is to be stopped at a specific date. STOP TIME and STOP DATE must be later than the START TIME/DATE. Automatronix will check this automatically.

Sun/Mon/Tue.../Fri- Select the days of the week of the event. NOTE- No day selected means it plays ONE TIME.

DAILY- Selects/Deselects all days of the week.

DIR 1,2,3,4- The default path/file shortcut keys as saved in OPTIONS. Clicking on each button (if
set) displays the buttons selected file and path.

COMMENTS- Optional field for any notes that will display on MAIN SCREEN when event
becomes active. Up to 32 characters can be typed into this field.

EVENT WINDOW- (Far right above CANCEL button)- Shows all events by reference number that are stored in the database. Clicking on a selected event fills corresponding fields with applicable data on that event.

DRIVE BOX- The selected drive letter selected to display files.

DIRECTORY BOX- The selected directory of as selected by the DRIVE BOX

FILE NAME BOX- The list of valid files as called up by the DRIVE and DIRECTORY boxes

FILE LIST BOX (Above comment box)- Lists files that have been selected from the FILE NAME BOX.

RECORD NEW BUTTON- Brings up the Windows Recorder (if present) for immediate recording of sounds.

CANCEL BUTTON- Cancels all current screen activity and closes window.

DELETE EVENT- Deletes event highlighted in EVENT WINDOW

CLEAR FIELDS- Clears all fields for new entry.

CLEAR LIST - Clears items in file list only.

MODIFY Selected- Updates highlighted event.

ADD NEW- Adds current data in fields as new event.

TOTAL FILES display- shows how many files are in FILE LIST BOX.


CREATING A NEW EVENT - It is best to determine the nature and frequency of the event to be
programmed. For Example, a repetitive event vs. a single event, weekly, daily, hourly (or any
combination of) needs to be known before attempting to create an event. Although this tutorial will
explain only some of the possibilities, unlimited combinations abound.

1) From the MAIN SCREEN, click on the PROGRAM button. The Program screen (Fig P1) will display.
2) Select a desired START TIME in HH MM SS and START DATE (MM DD YYYY) Select AM/PM as desired. If a STOP TIME and STOP DATE is desired, enter them as same format as #2.
3) Select Immed, Approx or Manual, whose function is as explained in MAIN MODE FUNCTIONS.
4) If the event is required to be played each hour (as designated by START TIME), select the HOURLY Check box.
5) Select the day(s) of the week the event is to be scheduled at. If NO day is selected, this event will only play ONE TIME-NOTE- If a STOP TIME and/or STOP DATE is programmed, then at least ONE DAY must be set for this event).
6) Lastly, select the desired files to play for this specific event. You can add up to 15 files per event. By using the DIR1,2,3,4 buttons, you can rapidly pick the path and directories to choose from. Once valid files are listed in the FILE NAME BOX, simply highlight and double-click the desired file(s)

7) As files are added to the FILE LIST BOX, the TOTAL FILES count will increase as files are added. NOTE- you can insert a playlist (only one instance per event),  or sub-playlists (multiple)..

8) Files in FILE LIST BOX can be moved by holding down the left mouse button, and dragging the file to the desired location in the list. It will cut and paste the selected file to the new location. Pressing the Delete key on the highlighted file will delete the file, and decrement the TOTAL FILES display. Once files are in the correct order, click the ADD button. Automatronix checks for valid dates, times and other important data. It will then add the event to the database, and add the EVENT NUMBER to the EVENT WINDOW.

9) As events are added to the database, they are automatically sorted by START TIME and START DATE.



IMPORTANT NOTES:

1) Events can be played without programming them. An example would be events on the fly, network feeds, and in/out of breaks.

2) An approximate event that loads when no songs are in the playlist will behave as in IMMEDIATE event, playing at the EXACT time specified on the START TIME.

3) Playlists can be inserted as an event, however only a single playlist per event  can be added. Rotate, randomized, and other special files can also be programmed as an event.

4) rpl,rot, and rnr playlists can be added in lieu of songs; multiple sub-playlists can be added.

5) Items like satellite start/end and Live input start/stop times can be mixed with other items..USE CAUTION as not to cause a condition that may momentarially cause automation to pause.

7) Satellite control events, program list changes, hotkey changes, and other special commands can be programmed as either an event, OR a playlist item.

modified 10/13/07

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